Aster Communities and Synergy Housing Limited (each an ‘association’) are required by each of their rules to hold an annual general meeting (‘AGM’) of their shareholders every year. As a shareholder, you agree to be bound by the obligations on you, as set out in the association’s rules. When acting as shareholders, you shall act at all times in the interests of the association and, for the benefit of the community, as guardians of the objects of the association. If you cannot attend the AGM, you may appoint a proxy to vote on your behalf in the event of a ballot.
The AGMs are usually held in September each year. At the meeting, the Chairman presents a review of the year of the association’s performance and strategy to shareholders and listens and responds to your questions which are invited to be submitted in advance. It also gives you the opportunity to vote on various association matters, either by attending the meeting and voting in person or, if you are unable to attend, by appointing a proxy to vote on your behalf in the event of a ballot.
If you attend the AGM, you can put questions to the Chairman during the meeting and speak informally to the directors and senior management personally before the meeting. If you cannot attend the meeting, we would still like to understand the themes and issues of concern to you, as shareholders. You may contact each association throughout the year by completing and submitting the shareholder query form, or writing to:
The Secretary, Aster Group , Testway House, Greenwich Way, Andover, Hampshire, SP10 4BF