Aster Inc. Privacy Notice

The social incubator programme aims to inspire, connect and develop social entrepreneurs working with us to create innovative ways to drive change across our communities.

Why we collect and store personal information

Aster needs to collect, process and store personal information about you in order to deliver an efficient and effective social incubator programme.

The lawful basis is:

  • the performance of a Contract
  • Legitimate interests of Aster
  • Legitimate interests of the individual concerned
  • Necessary for compliance with a legal obligation

How we collect personal information about you and how it is used

The information we hold on our records concerns our relationship with you. For example, we will hold your name, contact address and role details such as  so we can identify you when you call and also contact details such as telephone number or email address so we can communicate with you and keep you informed. We will hold your business details, such as number of employees and the number of years you have been trading in order to match alumni with social entrepreneurs for mentoring purposes.    

This list is not exhaustive as we hold records of most contact we have with you, or about you, and process this information so we can deliver the social incubator to you. Generally, the information we hold will have been provided by you (on application or via enquiry forms or when we communicate with you), but we may also hold information provided by third parties where this is relevant to your circumstances.

We will only ask for personal information that's needed to help us deliver the service; we will not collect more information than is needed to provide you with the service you require.

In some cases, you can refuse to provide your details if you think a request is inappropriate. However, this may impact our ability to provide you with the Social Incubator service.

We're committed to keeping your personal details up to date, and we encourage you to inform us about any changes needed to make sure your details are accurate.  Out of date contact information may result in a delay in getting you help when you need it.

Special categories of personal information about your health is subject to particularly stringent security and confidentiality measures; before we can share this information we will need to consider the lawful basis for doing so.

Who we share your data with

Where necessary or required, we will share information as follows:

  • Alumni/social entrepreneurs -   in order to provide contacts for mentoring purposes


This list isn't exhaustive as there are other circumstances where we may also be required to share information, for example in an emergency situation or for the prevention or detection of crime.

How long information is kept for

If you are successful in your application, the information you provided during your application and application process will be stored for three years from the date of your leaving the programme. After this period, we will securely destroy any information that we no longer need to use in relation to you and which we are not required to keep under other laws. Information collected on diversity profiling will be kept from three years from the date of application.   

If you are unsuccessful in your application, the data you have provided as part of your application will be kept for three years after which time it will be securely destroyed. It will not be used for any other purpose other than if you choose to reapply to the programme. Information collected on diversity profiling will be kept from three years from the date of application.

If you become a mentor with the social incubator programme, the data you have provided to us will be kept for two years from the date of leaving the programme.